Executive Minutes - 2002 / 2003

  Minutes of Executive Meeting: March 18, 2003

Present: Mark Fallis, Dave Wing, Jeff White,  Steve Coles, Pat St. Laurent, Bern Kelly, Regina Chappell, Sandy Morris-Paoli, Jim Dancey,  Blaine Labelle, Mike Kerr, Karen Vandenberg, Jean-Anne Kirby, Michelle Maker, Gordon Rigby, Karen Vandenberg

1.0 Welcome 

2.0 Additional Agenda Items
           staffing issues regarding special education 

3.0 Minutes of February 18^th , 2003 meeting
           Motion to accept: Steve/Jeff - Carried 

4.0 Treasurer’s Report - Bern
            4.1 Motion to accept Treasurer’s Report: Jean-Anne/Steve - Carried
            4.2 Motion to pay outstanding bills: Karen/Sandy - Carried

5.0 Grievances: Dave

Motion to move into Committee of the whole: Dave/Jean-Anne - Carried
Motion to come out of Committee of the whole: Blaine/Gord - Carried

6.0 Committees

           6.1 Status of Women - Pat

• outstanding bills from the retreat have been addressed

6.2 P.D. - Dave

• music April 16^th Kenner

• Portfolio workshop April 29^th at Terry Fox

• Summer P.D. Academy now online

• P.D. committee will review the distribution of personal P.D. funds 

6.3 Political Action: Jean–Anne

• Blaine brought the new political action brochure for review

• needs the addition of the ETFO logo

• Cindy Becker to make additional changes

• Motion to Invite Liberal candidate for all three ridings  to the April 10^th Steward’s meeting at the Rock Haven: Jean-Anne/Steve - Carried

6.4 Social - Mark

• Casino Rama on Friday, March 28^th , need more people for the Peterborough bus or it will have to be canceled

• Dragon Boat flyer has gone out

• Dave to look at possibility of a Blue Jay’s game for late May

 6.5 Awards - Jeff

• date for nominations is April 17^th

• need to get out the information so that people know what the awards are about

• will be revisited at the Steward’s meeting

6.6 C. B. C.  - Mark, Dave, Jean-Anne

• 3^rd, 4^th of April to meet with the Board

• should have a sense by the end of the 2 days whether close to an agreement

• also working on an alternative way to reduce the grid

• looking at the grids of the Secondary Board and that of  Trillium and Durham

6.7 E.I..P. - Steve

• request for a teacher to be a speaker at a conference and will be participating at the conference as well.  Conference  will not pay the expenses of the speaker.

• Motion to fund for 2 nights accommodation: Steve/Michelle - Carried

6.8 Health and Safety - Steve

• lots of reactions from Principals

7 Emergent Issues

7.1 Balanced Day

• survey results from two schools reviewed

• seems to be a push from the Board but so far it has been presented as a school based decision

7.2 Constitution-Amendments Issues

• need to look at changes in the constitution

• there aren’t any great concerns which need to be changed in the constitution

• Amendments due April 15^th to be reviewed

7.3 Staffing

• 40 teaching staff have been added to Spec Ed

• tried to look at current staff who had lost positions and had special education qualifications as the first step

• second step people who had special education qualifications and wanted to try that position for the remainder of the year

• hoping that these positions will remain the same in September without being re-posted unless it is already filled with an occasional teachers

8.0 Steward of the Month - Dave 

Ceris Higgs - Lakefield Intermediate

9.0 Adjournment: Gord/Michelle - Carried

Next Meeting: Tuesday, April 15th 

Minutes of Executive Meeting:  Tuesday, February 18th 

Present: Mark Fallis, Dave Wing, Jeff White,  Steve Coles, Pat St. Laurent, Bern Kelly, Regina Chappell, Sandy Morris-Paoli, Jim Dancey,  Blaine Labelle, Mike Kerr, Karen Vandenberg, Jean-Anne Kirby, Michelle Maker

Regrets: Gordon Rigby

1.0 Welcome

2.0 Additional Agenda Items-none

3.0 Minutes of January 20, 2003 meeting

Motion to accept:  Blaine/Bern, Carried

4.0 Treasurer’s Report - Bern

4.1 Motion to accept Treasurer’s Report: Karen/Jean-Anne, Carried

4.2 Motion to pay outstanding bills: Steve/Regina, Carried

5.0 Grievances:  Dave

Motion to move into Committee of the whole: Dave/Michelle, carried

Motion to come out of Committee of the whole: Dave/Steve, carried

6.0 Committees

6.1 Status of Women - Pat

• Retreat-Problems expenses charged to rooms by members - There was a no-show and the charge was nearly $200.00.
• Motion to have the members pay $92.00 each for the room which can come from the.personal ETFO  P.D. fund and if they choose to use this fund, they will not be eligible to apply to the retreat next year: Pat/Jean-Anne, Motion carried

6.2 P.D. - Dave  

• Web page workshop February 26^th at Board Office
• Mat. Leave March 4^th in Newcastle
• Music April 16^th Kenner
• Portfolio workshop April 29^th at Terry Fox
• Summer P.D. Academy Literacy Junior Intermediate Based in Peterborough July 7-11

6.3 Political Action:  Jean–Anne

• Brochure-looking for approval to be printed and sent out
• Changes suggested i.e., color printing  - **hopefully distributing the flyers on Thursday, April 10^th at the next Steward’s meeting.

6.4 Social - Mark 

• flyer for Casino Rama on Friday, March 28^th 

6.5 Awards - Jeff 

• booked the Best Western in Cobourg.  Need to send $107.00 to reserve the room.
• Packages to be coming and deadline date for the nominations.
• Awards to take place on Wednesday, June 18^th. Nomination forms available on the web page.

6.6 C. B. C. -  Mark, Dave, Jean-Anne

• Thursday we will know more dates and how far we will go with this round of collective bargaining.
• The important issues are reducing the grid and  resolving  the primary money allocation.

6.7 E.I.P., Steve

• Issue with more than 2 teachers per division applying for conferences.

6.8 Health and Safety   Steve

• Issue of working condition temperature seems to be resolved
• Training continues for site people.

7 Emergent Issues

7.1 Member Survey  - Mark-Local Input

7.2 Recertification- Mark

8.1 E.I.P.-Dave-

• Motion to enter discussions with the board to negotiate that EIP funds not be used for members taking courses/workshops that are offered by PLP providers under the current legislation effective September 2003.  Jeff/Bern, Motion carried unanimously

8.2 Personal P.D .-Dave

• Fund is really being accessed
• Question: If a member is already accessing the EIP, can they access the personal PD fund Discussion of this issue to be revisited in June
• Issue: A member who is on leave has asked for funding for professional development Decided that members on leave will be granted personal PD funding.

Motion ETFO funds will not be provided for members taking courses/workshops that are offered by  PLP providers under the current legislation effective September, 2003: Mark/Dave, motion carried unanimously 

8.3 Constitution, Elections, Notice of Motion Deadlines

8.4 Survey to go out in regards to the balanced day.

9.0 Steward of the Month - Dave

Roxanne Howell, Enniskillen

10.0 Adjournment:

Next Meeting Tuesday, March 18th

Present: Mark Fallis, Dave Wing, Jeff White,  Steve Coles, Pat St. Laurent, Bern Kelly, Regina Chappell, Sandy Morris-Paoli, Jim Dancey,  Blaine Labelle, Gordon Rigby, Mike Kerr, Karen Vandenberg

Regrets: Jean-Anne Kirby, Michelle Maker

1.0 Welcome

2.0 Additional Agenda Items

3.0 Minutes of December 17, 2002 meeting

Motion to accept: Steve & Jeff, Carried

4.0 Treasurer’s Report - Bern

4.1 Motion to accept Treasurer’s Report: Blaine & Karen, Carried

4.2 Motion to pay outstanding bills: Sandy & Pat, Carried

5.0 Grievances:  Dave

Motion to move into Committee of the whole: Dave & Jeff

Motion to come out of Committee of the whole: Dave & Sandy, Carried

6.0 Committees

6.1 Status of Women - Pat

6.11 Report on the retreat 

• very successful, very positive

• some suggested they could stay Saturday for a long weekend at member’s expense

• Wished for hot breakfast

• some would pay more for the retreat

• May book for next year to get better prices.

6.2 P.D. – Dave

• Regional Conference this coming weekend.  Holiday Inn: dinner 5:00 for helpers -  about ten extra people to hear Sharon S’s speech
•   Music workshop
• It Can Happen to You
• Portfolio Workshop
• have applied for KPR to host a summer academy.  Three day workshop is in the early planning stages.

6.3 Political Action:   Jean–Anne is absent: Mark reported

• rumblings of a spring election. -Brochure is coming out to encourage involvement.-Recertification is a big issue for us.·       

• Fee increase at OCT is a big issue.  Increase was “needed” to take care of PLP’s

6.4 Social - Mark

·        nothing new - RAMA is still to be planned.

6.5 Awards - Jeff  

·        checking re setting for awards re retirees, June 18

6.6 C. B. C. 

·        nothing new since Harold’s address to the Stewards

6.7 EIP, Steve 

·        38 more approvals, Feb. 6 - 7 more away than supplies available

·         Reading for the Love of It.

·        Total: 213 individuals are approved thus far for funding with extra money available.

6.8 Health and Safety - Steve

• Steve proposed that minus 15 be the benchmark for when it’s too cold to go outside for recess.
• Some staff are being injured by students and the injuries may not be reported properly.

7.1 Member Survey - Mark 

 (Orange sheet) Please read and highlight questions to be asked.

7.2 Teacher - Principal Issues- 

• a much more common issue these days 
• Mark will do his best to support members, of course -- Pointed out in fairness that Principals are working alone now where they might have had a VP to bounce things off.  Protocol to facilitate ways to solve issues at the school level being developed.

9.0 Steward of the Month - Dave -  Mike Kerr, The Pines

10.0 Adjournment: Jim & Blaine, carried

Present: Mark Fallis, Dave Wing, Jean-Anne Kirby, Michelle Maker, Jeff White,  Steve Coles, Pat St. Laurent, Bern Kelly, Regina Chappell, Sandy Morris-Paoli, Jim Dancey,  Blaine Labelle, Gord Rigby, Mike Kerr, Karen Vandenberg

Regrets: 

1.0 Welcome

2.0 Additional Agenda Items

3.0 Minutes of November 19 

Motion to accept: Jean-Anne/Blaine, Carried

4.0 Treasurer’s Report - Bern

4.1 Motion to accept Treasurer’s Report:- Bern/Blaine, Carried

4.2 Motion to pay outstanding bills: Bern/Gord, Carried

5.0 Grievances: Dave

Motion to move into Committee of the whole:Dave/Jeff

Motion to come out of Committee of the whole: Dave/Jean-Anne, Carried

6.0 Committees

6.1 Status of Women - Pat

6.11-Motion for ETFO donating the $300.00 cost of the disc jockey: Karen/Sandy, Carried

6.12 Report on the dance- Took in $970.00 from ticket sales and $61.00 50/50 draw Retreat- Received 170 applications 40 people won’t be able to attend - Buses are confirmed

6.2  P.D.-Dave

·        Personal PD-people are using the funds

·        2 presenters on the Road Feb 13^th Classroom Management at Ross Tilley

·        Music Workshop April 16 Peterborough

·        PA Day- 20 workshops offered plus more coming in-list goes out January 6th

·        It Could Happen to You Video presentation January 28^th at Kenner pod

·        March 4^th Maternity/Parental Leave workshop in the South 

·        Looking like well over 100 registered for the Regional Conference

·        Committee to meet in January

6.3 Political Action/Public Relations - Jean-Anne/Mark

·        Meeting scheduled for January 23^rd for the brochure for political action

6.4 Social/Mark

·        Casino Rama in the Spring

·        Curling- February the 1^st

 6.5 Awards - Jeff

·        date to be set by next executive meeting

6.6  C.B.C.

·        discussion about the impact of the Rozanski Report

·        discussion regrading timelines for meeting with the Board

6.7  E..I..P.- Steve

·        102 going to Reading for the Love of It

6.8 Health and Safety Committee - Steve

·        issue of time spent outside in cold weather

7.0  Emergent Issues

7.1  Rozanski Report- Mark

·        Big issue is that the funding has not been updated in terms of the benchmarks that already exist

·        need for maintenance dollars

·        costs for special ed. positive

·        we are looking for support from head office in terms of Collective Bargaining and what is our plan to ensure that the dollars go to elementary

7.2 Gas Allowance - Mark

·        Motion to allow $25.00 per week for Dave’s gas from Bowmanville Steve/Pat, Carried

7.3  Desk and computer purchased for the Treasurer

8.0  Steward of the Month - Brian Smith R.F. Downey

Motion to adjourn-          

Next meeting: Monday, January 20th

Present: Mark Fallis, Dave Wing, Jean-Anne Kirby, Michelle Maker, Jeff White, Steve Coles, Pat St. Laurent, Bern Kelly, Regina Chapelle, Sandy Morris-Paoli, Jim Dancey, Blaine Labelle, Gord Rigby, Mike Kerr

Regrets:

1.0  Welcome

2.0  Additional Agenda Items

-office administration, possible purchase of a computer

3.0  Minutes of October 21st - Motion to accept: Blaine/Bern - carried

4.0  Treasurer’s Report - Bern

-2 changes made to initial report
-workshop expenses charged to PD instead of Status of Women

     4.1 Motion to accept as amended Blane/Sandy - carried

     4.2 Motion to pay outstanding bills Jeff/Sandy - carried

     4.3 Motion to move into committee: Dave/Jeff - carried

5.0  Grievances: - Dave

Motion to move into Committee of the whole: Dave/Sandy - carried
Motion to come out of Committee of the whole: Jean-Anne/Blaine - carried

6.0   Committees

Dance

- need tickets sold re-evaluate in a week
- great prizes to offer people
- quick flyer will go out tomorrow to schools

Retreat

- sending out registrations this week
- workshops are organized
- buses are booked
- seems to be within budget

  6.2 P.D. – Dave

- January-Core French Teachers
- workshop at Retreat
- Regional Conference- low numbers yet
- PRS video presented by a staff officer on January 28^th
- PA Day-morning workshop offerings to come
- Feb 8 Art workshop
- Feb 4 (tentative) Maternity Leave Info Session
- Feb 13^th Class Management
- April 16^th Music Workshop
- French Sharing
- May- Date TBA Portfolio Workshop

  6.3  Political Action/Public Relations - Jean-Anne/Mark

- OSSTF and OECTA meeting for a community forum held on November 18th leading to a planning meeting in the future
- brochure to come out regarding issues in education from Union standpoint
- facts about elections targeted at teachers

  6.4  Social - Mark

- Raptors trip-success
- CasinoRama-going ahead
- Initial Items going ahead on Dragon Boat Races

  6.5   Awards - Jeff

- pick a date in June for awards
- week of June 16^th hoping that Board Committee Members could attend
- will confirm

  6.6   School of Education at Trent -Jeff

- still hashing out part time programs
- deadlines are fast approaching for Ministry of Education
- keeping watch on PLP affiliation with Trent

  6.7  C.B.C. Update - Mark

- Preliminary Submission
- nothing definitive as a definition of a teacher-librarian
- good feedback on the preliminary
- Bern- Media coverage question-pension plan is in trouble possibility of increasing pension contribution rates as of next year and talk of raising the 85 factor to the 90 factor
- difficulty attributed to current world economic state

  6.8   E.I.P. - Steve

- 28 members have gone on conferences
- supply teacher rate has increased
- 72 Going to Reading for the Love of It
- spent $18,000.00 to date

  6.9  Health and Safety Committee - Steve

- six site training for site inspection teams
- hoping that every school will have their site team trained by the end of the school year

7.0 Emergent Issues

Present: Mark Fallis, Dave Wing, Jean-Anne Kirby, Michelle Maker, Jeff White,  Steve Coles, Pat St. Laurent, Bern Kelly, Regina Chappell, Karen Vandenberg, Sandy Morris-Paoli, Jim Dancey,  Blaine Labelle, Gord Rigby
Regrets: Mike Kerr

1.0 Welcome

2.0 Additional Agenda Items
        E.I.P as a committee report

3.0 Minutes of September 17th    Motion to accept: Gord/Jean-Anne  Carried

4.0 Treasurer’s Report: Bern
       4.1  Motion to pay outstanding bills: Blaine/Steve      Carried
       4.2  Motion to accept treasurer’s report: Jeff/Bern      Carried 

5.0 Grievances: Dave
       5.1  Motion to move into committee of the whole: Dave/Mark    Carried
              Update on  grievances
       5.2  Motion to come out of committee:   Dave/Bern   Carried

6.0 Committees

         6.1 Status of Women: Patricia

• equity and diversity meeting and upcoming workshop to determine provincial funding

• retreat-Pinestone prices with meals and booked buses

• committee meets on November 4^th and seems so far on budget if we charge members $50.00

• Dance-December 6^th at the Peterborough Armoury $10.00/person for tickets

         6.2  P.D.:  Dave

• Regional Conference scheduled for January 24^th and 25^th still in need of 3 volunteers for the Saturday, Jean-Anne and Gord accepted

• School level P.D- perhaps a cap on the honorarium

• Jan 31^st PD day-school level PD on half of the day school priorities in the afternoon

         6.3 Political Action/Public Relations:  Jean-Anne/Mark

• Nov. 6 first meeting

• Community forum-Dr. Glaze asking if we would like to participate with all of the federations together, panel of people from the community see if a representative from OTF will come and give more information

• good response from Stick your Neck out forms for political action

        6.4 Social: Mark

• Raptors sold out within a week

• survey wants Casino Rama again

• Dragon Boat going ahead

• group meeting for Christmas party with OSSTF on October 22

• Christmas Party is scheduled for the 8^th of December in Millbrook

• Motion to approve a budget for Christmas party up to $1000.00 and review : Mark/Bern - Carried

        6.5 Awards: Jeff

• awards dates to be determined at next meeting

       6.6 C.B.C. Update: Mark

• meeting with Harold and Bill on November 5^th

• meeting on November 7^th for committee

• preliminary submission presentation November 11^th at Port Hope High

       6.7 E.I.P.-  Steve

• running at a huge surplus

• direction to determine that Kindergarten be classified as its own division

• Steve to consult  Board adding wording regarding PLP to the EIP forms

• Motion - It be included on the EIP forms contain the same wording as the PD form regarding PLP-     Coles/St. Laurent   Carried

7.0 Emergent Issues

         7.1 Follow-up P.A. Day with Director -very positive reactions from most teachers

• -question and answer period was refreshing

        7.2 Principal’s retreat- Student Achievement  Mark to attend
                 Motion to accept Mark’s attendance: Jean-Anne/Bern    Carried

         7.3 Yard Duty/ Duties in General

• many inequities in duties-surveys returned

• distribution for duties for E.A.s and principals different everywhere

         7.4 Recertification Issues

• members received notification regarding courses

• Geneva Center being the largest center providing P.D. in Autism-to be contacted

        7.5 Performance Appraisal - discussion of the survey

        7.6 Trent College of Education: Jeff

• next meeting on October 31^st

• discussion of breaking into focus groups

        7.7 Funding for the Regional Conference

• to be taken out of reserves

• Motion to run a deficit of $4500.00 out of the PD fund: Wing/Vandenberg - Carried

 8.0  Steward of the Month: Dave

• watch to be awarded for steward of the month

• Steve Coles selected as Steward of the Month for October

Motion to adjourn  -Dave/Michelle  

 Next meeting: Monday, November 19^th at ETFO office

Present: Mark Fallis, Dave Wing, Jean-Anne Kirby, Michelle Maker, Jeff White,  Steve Coles, Pat St. Laurent, Bern Kelly, Regina Chappell, Mike Kerr, Sandy Morris-Paoli, Jim Dancey, Karen Vandenberg,  Blaine Labelle, Gord Rigby

1.0 Welcome 

2.0 Additional Agenda Items
      Motion for Sandy to be included in the executive  - Motion to accept: Steve/Bern  - Carried

3.0 Minutes of June 18^th     Motion to accept: Bern/Steve - Carried 

4.0 Treasurer’s Report
      4.1 Motion to accept the financial report: Pat/Jeff  -   Carried
      4.2 Motion to pay outstanding bills: Pat/Jeff  -   Carried 

5.0 Grievances: Dave
      Motion to move into committee of the whole: Dave/Sandy  - carried   
      Motion to come out of committee of the whole: Dave/Sandy  - carried

6.0 Committees

     6.1 Status of Women: Patricia
           •  retreat survey results shared and decisions based on survey
           •  January 17^th and 18^th at Pinestone tentatively booked rooms for 130
           •  possibility of increasing the registration fee to $50.00
           •  approximate cost $22,500.00
           •  Motion for target 130 @ cost of $50.00 with Status, P.D. and Provincial support:    
                    Pat/Dave - Carried

       6.2  P.D.: Dave
           •  Portfolio workshop scheduled for October 10^th
               •  New Teacher In-Service scheduled for October 22nd
           •  New limit of 4 teachers per school for workshops
           •  Regional Conference scheduled for January 24^th and 25^th
               •  topic is the inclusive classroom
           •  2 all day workshops drama and art
           •  school level P.D.  will be supported by the committee
           •  P.A. school level P.D. half day
           •  French Sharing up and running, combined grades in the works

     6.3 Political Action/Public Relations: Jean-Anne / Mark 
           •  ads running on the 6:00 news
           •  planning joint activities with OSS and OECTA
           •  Stewards encouraged to recruit some teachers to support  the Western and Lakeshore ridings
           •  Letter from Norm Tompsett requesting support for the candidate of Jim Daignault
               Motion to write letter in support of Jim Daignault candidacy: Jean-Anne/Bern - Carried   

      6.4 Social: Mark
           •  survey for requests and ideas from teachers (i.e: dances, car rally, family Christmas?)
           •  continuation of participation in Dragon Boat races

      6.5 Awards: Jeff
           •  awards package to be sent out earlier and applications to be posted on the ETFO website

       6.6 C.B.C. Update: Mark
           •  progressing on present agreement

7.0 Emergent Issues

       7.1 School of Education - Trent
           •  Trent to begin a consecutive education program
           •  ETFO rep for the steering committee - Jeff White accepted

      7.2 Yard Duty/ Duties in General
           •  many inequities in duties-survey to be sent out to gather information on how schools are 
              dealing with this issue, (i.e., how duties are assigned and what type of duties are assigned)

      7.3 P.A. Day - Director
            •  Dr. Avis Glaze to talk to all teachers ½ day in South and ½ day in North with an extended
               lunch hour as requested by the Director

       7.4 UNICEF Fund Raiser
            •  support for schools in Afghanistan- social evening to be planned
            •  Pat volunteered to organize a social event

       7.5 Performance Appraisal
            •  trying to ensure there is a clear appeal and accountability process

       7.6 Steward of the Month: Dave
            •  none chosen this month
            •  watches to be awarded for steward of the month

        7.7  Planning/Ideas/Priorities upcoming year: Mark
            •  Collective Bargaining
            •  Defend publicly funded education
            •  Serve member needs
            •  Social Justice/Equity
            •  International Assistance and co-operation

             Suggestions for added priorities
            •  Social events
            •  Bern suggesting long range planning samples from other boards to be procured and 
               work in conjunction with the Board to provide to teachers
            •  Encouraging more political action in regards to possible upcoming election

Motion to adjourn-Dave/Michelle  - carried 

Next meeting: Monday, October 21^st at Mark’s place